Your O-licence undertakings say your drivers are properly licensed. This is how you show it.
An operator licence is granted on undertakings, and one of them is that the people you send out hold the entitlements the work requires. A Driver CPC and a tachograph card sit alongside that, on their own clocks, appearing on no licence check anywhere.
Three expiry dates, three sources, one driver.
The awkward part of HGV compliance is that the three things you must know about a driver come from three different places and expire on three different clocks. The vocational entitlement sits on the driving record. The Driver CPC is a five-year qualification with no relationship to the licence expiry date. The tachograph driver card is another five years from its own issue. A driver can hold a perfectly valid Category C entitlement and still be somebody you cannot legally send out this morning.
Points are the other half, and vocational drivers are held to a higher standard than ordinary ones. A driver quietly accumulating endorsements between annual checks is the scenario that ends up in front of a Traffic Commissioner, and an annual check finds it up to a year late. Checking by risk rather than by calendar closes most of that gap: the drivers carrying points get looked at more often, without anyone having to decide who they are.
What an inquiry actually asks for is not an assurance that you check licences. It is the record — who was checked, when, what came back, and what was done about the ones that came back badly. That is a filing problem at least as much as a checking problem, and it is the half that tends to get assembled in a hurry.
What an HGV operator has to keep track of
DVLA licence checks
Entitlements, penalty points and photocard expiry, straight from the DVLA.
CPC and tachograph card validation
For HGV and PSV drivers.
Digital D906
The driver authorises on their phone. No paper, no chasing.
Risk-based check frequency
Drivers with more points are checked more often, automatically.
Critical-change alerts
A new disqualification or a jump in points surfaces immediately.
Audit-ready evidence
A timestamped record of every check, for DVSA or an insurer.
Everything it checks, including the parts this page has not needed.
Charged per check, not per driver.
- Driver licence check
- £1.99 per check
- Digital D906 authorisation
- £1.00 once every three years
- Business insurance validation
- £1.00 only when a document is verified
- Vehicle MOT & VED
- £1.00 once, when checked
- NI & foreign licence check
- £5.00 per manual check
Adding a driver costs nothing, and a driver who never authorises never generates a charge. What each modifier means.