A company car is a benefit, which is why the people holding one are rarely thought of as a fleet.

Company car populations are the easiest fleet in the country to check and among the most commonly missed, because the vehicles arrive through a benefits process rather than a transport one. Nobody at the point of allocation is thinking about entitlement, and in a great many organisations the driver's licence is never actually looked at again after their first day of employment.

The exposure is narrow and real. A driver steadily accumulating points in a vehicle you provided, or disqualified and still holding the keys to it, is a duty-of-care question with your name on it. This does not need CPC tracking or tachograph cards or anything resembling an operator licence regime. It needs somebody to look, on a cycle, at the entitlement, the points and the photocard date — and to be told when one of them changes.

The other half of the problem is the staff list itself. A company car scheme sits inside an employee list where most people never drive on business at all, and the usual outcome is either checking everybody, which costs money for no reason, or maintaining a separate list of drivers, which is wrong within a month. Groups solve it by letting the non-driving majority be listed and exempt rather than deleted. The list stays complete and accurate, and you are not paying to check people who do not need checking.